Job Description

SUMMARY:

Responsible for aiding and assisting the property Controller with financial operational responsibilities, Association governance and integrity of the Private Residence Club, to include financial management, accounts payable, record keeping and reporting.

ESSENTIAL FUNCTIONS:

Essential functions as defined are ILLUSTRATIVE ONLY and not a comprehensive listing of all functions and duties performed by incumbents within this classification.  Essential duties and responsibilities may include, but are not limited to, the following:

  • Review and process invoices for accuracy and completeness, using the established accounting codes.
  • Reconcile and process detailed journal entries to include payroll, daily trial balances, and monthly allocations.
  • Track and record all credit card transactions. Manage Credit Card guest transaction inquiries and disputes.
  • Ensure integrity of the purchasing policy, including purchase order compliance, verifying invoices follow contracts, confirming expense report calculations, and ensuring all needed backup is attached to invoices.
  • Ensure expense coding, remittance voucher preparation, and check issuance are accomplished accurately and timely.
  • Account for all check numbers, record, process, and reissue stop payments.
  • Manage financial relationship with third party ski valet vendor to include revenue, labor, and contract compliance.
  • File monthly state sales tax remittance and Bachelor Gulch Village Association civic assessments.
  • Assist with governance related functions including meeting coordination, meeting minutes, owner portal updates and records retention.
  • Assist Controller with the annual dues billing process and collection timeline. Respond to owner billing inquiries and support property collection efforts.
  • Update and track controllable expenses vs. budget using departmental checkbooks.
  • Responsible for general cashiering duties including working with local banking branch, coordinating deposits, fulfilling change orders and auditing house banks.
  • Reconcile balance sheet accounts including prepaid, accrual, and gratuity accounts monthly.
  • Add to the effectiveness of the property’s service to owners by contributing solutions improving processes and efficiency and participate as an active member of the team.
  • Demonstrate professional, courteous, and cooperative behavior when interacting with guests/owners and staff; act in a manner that promotes a harmonious and effective workplace environment. Is a team player, with a can-do attitude and willingness to assist and cross-train in other areas of the operation as necessary.
  • Perform other duties as directed by supervisor.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge and/or skill required.

Education and Experience:

Bachelor’s degree in accounting, finance, or a related field preferred; AND two (2) years of related financial experience, OR an equivalent combination of education, training, and experience.

Required Knowledge and Skills:

Knowledge

  • Generally accepted accounting standards and practices (GAAP), including financial reporting and financial statement preparation.
  • Budget administration.
  • Audit experience a plus.
  • Applicable laws, codes, and regulations.
  • Experience with Homeowner Association governance
  • Computer applications: Microsoft Dynamics and Opera, preferred.
  • Financial record management principles and practices.
  • Experience dealing with a variety of individuals from various backgrounds, in person and over the telephone.

Skills

  • Ability training others in policies and procedures.
  • High level of organization, and ability to improve and maintain accounting and governance records organization.
  • Critical thinking, analysis, and attention to detail.  Clear and concise report and ad-hoc analysis preparation.  Ability to multi-task numerous priorities.
  • Advanced written and oral communication skills including a high level of guest service to internal and external guests.
  • Strong Excel skills.
  • Interpreting, applying, and explaining federal, state and local laws/regulations.
  • Using initiative and independent judgment within general policy guidelines.
  • Display professionalism using tact and discretion with confidential information while working with owners and employees.                 

PHYSICAL/MENTAL REQUIREMENTS:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in an office setting, use standard office equipment; stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed

materials and computer screen; dexterity to utilize computer equipment; hearing and speech to communicate in person or over the telephone.