Job Description

SUMMARY:

Responsible for supervising and coordinating activities and staff of the concierge, bell, and night audit operations.  Maintains or exceeds the high standards of the resort to create an environment that fosters meaningful work, and open dialogue with staff and owner/guests.

ESSENTIAL FUNCTIONS:

Essential functions as defined are ILLUSTRATIVE ONLY and not a comprehensive listing of all functions and duties performed by incumbents within this classification.  Essential duties and responsibilities may include, but are not limited to, the following:

  • Plans, organizes, schedules, reviews and evaluates the work of assigned staff.
  • Develops and directs the implementation of goals, objectives, policies, procedures and work standards for the department; prepares and manages assigned budget.
  • Oversees the selection, training, professional development and discipline of staff.
  • Develops, implements and oversees the execution of service standards.
  • Identifies owner/guest needs and provides information regarding policies, services and amenities.
  • Works closely with Residence Club Manager to properly yield and manage residence inventory at all times.
  • Interprets and explains residence details as well as rates, and cancelation policy in order to process reservation requests or cancellations if needed.
  • Notifies engineering of areas needing attention in respect of maintenance.
  • Responsible as Manager on Duty and/or coordinating with Owner Services Assistant Manager and Department leaders
  • Resolves owner complaints/queries satisfactorily while maintaining a courteous and helpful demeanor.
  • Oversees staffing rosters and ensure that manning levels are correct, to agreed standards, and are not exceeded without permission.
  • Flexibility and ability to cover day, evening and overnight shifts if required.
  • Participates and assists the residential team in all owner events.
  • Ensures proper purchase and inventory of all products and services used within the Owner Services Department.
  • Assists with all department and interdepartmental communications.
  • Assists with all information necessary for budgeting purposes annually, seasonally or quarterly as requested.
  • Possesses and maintains through understanding of industry and stays abreast of industry trends.
  • Ensures adherence to safety and emergency procedures required to protect resort and owner/guest property.
  • Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a team.
  • Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
  • Plans and organizes departmental meetings throughout the year.
  • Plans and executes projects at the direction of the General Manager.

Skills / Requirements

Required Knowledge and Skills

Knowledge of:

  • Principles and practices of employee supervision, including selection, work planning, organization, performance review and evaluation, and employee training and discipline.
  • Principles, practices and techniques of the hospitality industry.
  • Computer software applications in work processing, spreadsheets and resort information systems.
  • Policies and procedures of the department.
  • Safe work practices and sanitation related to resort operations.
  • Principles and practice of housekeeping operations.
  • Inventory and record keeping principles and practices.
  • Customer service principles and practices.
  • Correct business English, including spelling, grammar and punctuation.
  • Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.

 

Skilled in:

  • Planning, organizing, supervising, reviewing and evaluating the work of staff.
  • Training others in policies and procedures related to the work.
  • Performing budgeting and accounting functions for assigned operations.
  • Efficiently and effectively performing hospitality management duties.
  • Focusing on quests and provision of quality customer service.
  • Making accurate arithmetic calculations.
  • Reading, understanding and following reservation policies and procedures.
  • Maintaining appropriate inventory of supplies and materials.
  • Organizing own work, setting priorities and meeting critical deadlines.
  • Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
  • Dealing successfully with a variety of individuals from various socio-economic, ethnic and cultural backgrounds.