Job Description

ESSENTIAL FUNCTIONS:

Essential functions as defined are ILLUSTRATIVE ONLY and not a comprehensive listing of all functions and duties performed by incumbents within this classification.  Essential duties and responsibilities may include, but are not limited to, the following:

 

Accounts Payable:

  • Ensures accuracy for all incoming vendor invoices.
  • Enters vendor invoices into accounting control software.
  • Prepares a weekly payables batch. Prints and mails checks after they have been approved.
  • Keep vendor accounts up-to-date (call for copies of missing invoices, reviews statements, etc.)
  • Maintains AP information for accuracy.

 

Credit & Collections:

  • Creates monthly/quarterly/annual bills and statements while ensuring timely disbursement.
  • Create and send monthly Opera statements to owners.
  • Processes automatic credit card payments.
  • Assist Accounting Manager following up with owners about past due balances (on a monthly basis), replying to phone calls and emails from owners, and making collection calls or mailers.
  • Enters debits/credits: creates and mails invoices, records and deposits payments to proper bank accounts.

 

General Accounting:

  • Reconciles Petty Cash account and Debit Card charges.
  • Reconcile the Operating account on a daily basis.
  • Reconcile other Accounts once a month.
  • Post journal entries for Opera Dailies.
  • Post daily journal entries for Black Tie room charges.
  • Reconcile Credit card statements.
  • Enter and track payroll deductions (ski passes, rent, child support payments, etc.).
  • Occasionally reconcile other accounts in GP (particularly the Room Folio and Owner pass thru accounts and Petty Cash)
  • Compiles information and prepares spreadsheets to assist Controller and Accounting Manager for internal and external statement preparations.
  • Prepares and files monthly sales tax returns.

 Spa:

  • Make journal entries for RA Dailies.
  • Enter invoices and print checks
  • Reconcile all bank accounts
  • Reconcile all credit card statements