Job Description

SUMMARY:  This position is primarily responsible for the supervision and coordination of the closing process for company real estate transactions.



Essential functions as defined are ILLUSTRATIVE ONLY and not a comprehensive listing of all functions and duties performed by incumbents within this classification.  Essential duties and responsibilities may include, but are not limited to, the following:


  • Pre-Closing
    • Coordinate the preparation of purchase contracts and supervise the execution of agreements.     
    • Review executed agreements for accuracy and distribute to appropriate parties.
    • Track and record earnest money deposits and payments.
    • Supervise the preparation and distribution of all pre-closing documentation.
    • Coordinate closing procedures with third-party title and escrow companies.
    • Coordinate with third-party finance companies when applicable.
    • Communicate with customers and agents regarding the transaction process.
    • Perform corporate responsibilities to ensure proper compliance and protocol.
    • Track and document transaction terms and maintain sold inventory records.
    • Maintain an electronic calendar of closing activity for each project.
  • Closing
    • Review closing documentation for accuracy and coordinate with appropriate parties regarding closing responsibilities and necessary signatures.
    • Coordinate, track and report on closing distributions due to company.
    • Perform accounting duties for the payment and reporting of commission payments.
  • Other Duties
    • Supervise and train office administrators to assistant in the closing process.   
    • Complete responsibilities in corporate software applications to manage the transaction process.
    • Manage internal filing and reporting tasks to comply with company and legal requirements.
    • Communicate with company departments regarding the closing process, pipeline and commission payments.
    • Provided reporting and documentation as requested by company and investors regarding closings and commissions.
    • Educate company staff and agents on the closing process.
    • Work with team members to improve the overall closing process and ensure a professional closing experience for owners, agents and staff.  

Skills / Requirements


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge and/or skill required.


Education and Experience:

Bachelor’s degree in Business or a related field; AND four (4) years of experience in real estate sales transactions; OR an equivalent combination of education, training and experience.


Required Knowledge and Skills

Knowledge of:

  • Principles and practices of real estate sales and transactions.
  • Principles, practices, and regulations of real estate sales.
  • Federal, state and local laws governing real estate sales in locations where we conduct sales.
  • Microsoft Office and ability to work proficiently in Excel
  • Customer Relationship Management Software (preferably
  • Accounting software and practices.
  • Office administrative practices and procedures.
  • Correct business English, including spelling, grammar and punctuation.
  • Techniques for effectively communicating with a variety of individuals and organizations in an efficient and professional manner in person, on the telephone or by electronic communication.


Skill in:

  • Providing customer service.
  • Real Estate transaction practices.
  • Communicating effectively in oral and written forms.
  • Organizing, maintaining and researching office files.
  • Organizing own work, setting priorities and meeting critical deadlines.
  • Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
  • Dealing successfully with a variety of individuals from various socio-economic, ethnic and cultural backgrounds.